Exhibition

Change Conference Exhibitor Agreement

1. Change Conference agrees to provide the Exhibitor with an Exhibition Booth in person at either:

Change Conf Toronto – Church on the Queensway, 1536 The Queensway, Etobicoke, Oct 18 & 19 OR/AND

Change Conf Ottawa – Bethel Church 500 Viewmount Dr, Nepean, ON K2E 7P2, Nov 1 & 2 OR/AND Change Conf Alberta – Foothills Alliance Church, 333 Edgepark Blvd NW, Calgary, AB T3A 4K4 April 25 & 26. If purchasing a virtual space, Change Conference agrees to provide the Exhibitor with an Exhibition Box in the virtual location of the 2025 Change Conference Exhibition page.

1. This contract may be cancelled by either party provided written notice is received at least six weeks prior to the Change Conf 2024/25 Exhibition event of your choosing, dependant on exhibition participant event selection. If contract is cancelled within this period, all monies paid by the Exhibitor will be refunded. 

1. The Exhibitor agrees that they are entering into this agreement on behalf of the aforementioned organization and that this is the organization that they will be representing at Change Conference. If their organization is not able to attend the conference for any reason, their exhibition space cannot be given away to another organization without explicit authorization from the Change Conference Team.

1. Change Conference reserves the right at any time to alter or remove or excuse Organization Staff, Exhibits or any part thereof if in Change Conference’s opinion, the presentation or material is objectionable to Change Conference or event participants. This includes staff demeanor/language, direct links, videos, or any other promotional material if in the opinion of the Change Conf Team, their presentation or material is objectionable to Change Conference or event participants.

1. The Exhibitor understands that every Toronto, Ottawa, and Alberta exhibition space comes with:

– 6ft width *note* banners cannot be larger than 6ft wide to allow fair space to all organizations represented

– One table measuring 6ft x 2.5ft

– 2 full weekend wristbands 

– Exhibitor packet

– Outlet access is not guaranteed

For Virtual Exhibitors, the Exhibitor understands that once a participant uses their respective link to navigate away from the Change Conf website, the participant is now in the exhibitor’s online jurisdiction. Online safety policies and practices are expected and necessary according to the respective organization’s rules and regulations.

1. The Exhibitor agrees that their booth location, even if prearranged, can be moved or altered at any time by Change Conference staff or volunteers in accordance with capacity and fire safety regulations.

1. For virtual Exhibitors, the Exhibitor agrees to provide all necessary virtual promo materials to the Change Conference team no later than December 20 2024.

1. The Exhibitor agrees that they will support and uphold the vision of Change Conference; “We exist to see every youth in Canada hear, respond to, and live out the message of Jesus in their lives.” In support of this vision, the Exhibitor will refrain from holding conversations with attendees during sessions.

1. Change Conference will not be liable in damages and otherwise for failure to carry out the terms of this agreement in whole or in part where caused directly or indirectly by or in consequence of fire, storm flood, rebellion, insurrection, riot, civil commotion, strike, or by any cause whatsoever beyond the control of Change Conference whether similar to or dissimilar from the causes enumerated herein.

1. The Exhibitor agrees to abide by all regulations and rules adopted by Change Conference in the best interest of the event, and agrees that Change Conference leadership shall have the final decision in adopting any rule or regulation deemed necessary prior to, during, and after the exhibition.

Change Conference reserves the right to cancel this contract and to withhold the in person or virtual Exhibit space if the Exhibitor fails to perform any material condition of this contract or refuses to abide by the Rules and Regulations.